Invoice professional5/1/2023 ![]() ![]() Timesheet invoice: A cost calculated on services rendered on an hourly basis Pro-forma invoice: A preliminary invoice with an estimated cost breakdown to manage expectationsĬommercial invoice: Customs declaration used for export across international bordersĬredit notes: Used when there has been an error in a previously issued invoice, such as an incorrect amount or damaged goods The following invoices can be considered as a guideline. The nature of your business and how you provide your services will impact the type of invoice that you send. There are different types of invoices, each serving a unique purpose. Request timely invoice payment from clients, including partial payments or early paymentsĭocument work completed (when used as a timesheet) Invoices can be used to accomplish the following: An invoice on its own is not a legal document and is not considered a contract. Whether it’s a one-off project or a recurring arrangement, an invoice formalizes the transaction. Invoices are commonly used by freelancers and small business owners to request payment from clients or business owners they work with. Invoices are used in most professional business transactions. The invoice should include the due date for payment, any discounts applied, early payment details, and late fees for late payments. Payment terms are included on an invoice to make sure that there is no confusion. Make note of any discount applied and whether or not sales tax is included. The total invoice amount should reflect all of the itemized goods and services. These line items can be services based on an hourly rate, or actual products. Each line describes a rendered good or service and includes the cost per unit, the quantity, tax rates, and the total cost. Business contact information also ensures the legality of the document, so it’s important to get the spelling and information correct. Contact information makes it easy to clarify any discrepancies or follow up on payment. The invoice should clearly state the contact information of both buyer and seller, including the customer’s name and phone number. However, some transactions give a bigger lead to help manage cash flow. Normally, the due date is 30 days after the invoice date (the day the invoice is sent). The invoice also needs a deadline date for when payment is due. Accuracy is essential to keep the books straight and make it easy to refer back to a previous job. There are several ways to assign invoice numbers, but it’s recommended that a single approach is maintained.Īn invoice needs to be time-stamped with the date that it is sent. While each invoice may deviate slightly, there are a few essential elements to include.Įach invoice has a unique invoice number that serves as a reference trail. What’s in an invoice?Īn invoice is a formal business document. In a nutshell, an invoice outlines the goods or services that you have provided and how much your client needs to pay in return. The document is time-stamped and outlines payment terms, unit costs, shipping, handling, and other business line items (and their cost). They can be password-protected, and each change to your invoice leaves an electronic footprint.An invoice is a commercial document that serves as a record of a transaction between buyer and seller. This Portable Document Format lets you send invoices the way they were originally created even after you convert them to PDF. Thanks to Excel’s formulas, this process becomes a breeze.īoost your professional reputation and trustworthiness by sending PDF invoices to your customers. Customize your blank invoice template by adding vibrant images and tweaking its colors and fonts.Īn Excel invoice template is ideal if you have many itemized rows of provided services, for which you need to automatically calculate totals. Word is known for letting you design invoices, as well as various kinds of documents and reports. Use a Microsoft Word template when your primary concern is having options in your invoice design process. Which format is best depends on the situation for which you’re using it. Your printable invoice template is available in Word, Excel, and Adobe Acrobat (PDF) formats. ![]()
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